Freedom of Information requests

Values strapline

 

The Freedom of Information Act gives members of the public the right to access any recorded information which is held by public

authorities, such as hospital trusts. This is subject to certain conditions and exemptions (information which is left out).


Our Publication Scheme sets out the kind of information we will routinely make available to the public. We review the scheme

at regular intervals to ensure that the information available is as up-to-date as possible.


We also publish our most popular FOI requests on this website, including our responses to those requests.


If you can't find the specific information you are looking for, you can submit a request to the Trust Freedom of Information lead,

Liz Hayes, via email at foi@midyorks.nhs.uk.


You can also view some of the Trust's most requested FOI's and our response Please be aware that although the information is accurate at the time of publishing, it should not necessarily be relied upon in the future.

 

The Mid Yorkshire Hospitals NHS Trust consists of three hospitals:

Pinderfields Hospital

Dewsbury & District Hospital

Pontefract Hospital

 

Number of beds in each hospital:

  • Medical bed capacity (Dewsbury &  District Hospital and Pinderfields Hospital = 722
  • Surgical bed capacity (Dewsbury & District Hospital, Pinderfields Hospital and Pontefract Hospital) =  209
  • Maternity bed capacity 77 at Pinderfields Hospital. In addition, there is a midwifery led birthing unit at each of the three hospitals
  • Children's bed capacity 75 beds at Pinderfields Hospital

 

Organisational Charts

Communications Team

Families and clincal support services

IM&T structure

Medicine organisation chart

Surgery organisation chart

DoS and access,booking and choice

Trust Board and Committee Structure

 

Access to Information

Information about your personal treatment and care will normally be something you will discuss with the healthcare professionals with

whom you come into contact with. However, there may be other issues about which you would like further information and in this part of

the website, we explain how you can get such information.

 

Subject Access Requests under the Data Protection Act 1998

If you want to ask us for information which we may hold about you then this will be dealt with under the 'Data Protection Act 1998'.

This includes health records, employee records and any other record we may hold about you such as complaints/incident reports.

Details of who to contact regarding the type of record you wish to request access to are:

 

Subject Access Requests for Health Records

If you wish to make a 'Subject Access Request' for access to your health records, you can email accesstorecords@midyorks.nhs.uk

Or alternatively you can write to:

Access to Records Manager
Access to Records Department
The Mid Yorkshire Hospitals NHS Trust
Pinderfields Hospital
Aberford Road
Wakefield
WF1 4DG

In your letter, you must specify the kind of information you wish to be made available to you and enclose proof of identify. This could be a copy
of a formal document or utility bill with your name and address on, or a copy of your driving licence or a valid passport.

 

Subject Access requests for Human Resources Records

If you wish to make a Subject Access Request (SAR) for accessing your human resource records, you should write to:

Human Resources Department
Trust Headquarters & Education Centre
Pinderfields Hospital
Aberford Road
WF1 4DG

 

FOI Logo

Freedom of Information Act 2000 

Publication Scheme

In order to comply with the Freedom of Information Act 2000, public sector organisations such as ours, have to routinely publish information
whenever possible. 

The Information Commissioner, who is responsible for monitoring and enforcing compliance with the Freedom of Information Act 2000, has

drawn up what is called a Model Publication Scheme for all public sector organisations.

Most of the information we make routinely available can be accessed through our website. www.midyorks.nhs.uk/publication-scheme.

If you cannot find information via the website this please contact the Publication Scheme Administrator.

 

Fees and charges 

Access to Health Records Fees for copies of living individual records 

People applying for access maybe charged a fee.  The fees are as follows:

 
Electronic records including PACS (Picture Archiving and Communications System - this is for electronic storage of x-rays)

£10

Paper records (applicable when the record has not been added to in the previous 40 days) 50p per sheet, maximum charge of £50.
Paper records & computerised records (applicable when the record has not been added to in the previous 40 days) £50
X-Ray films £10 per CD (this is encrypted)
Patients who come to view notes on site (if record has been added to within the last 40 calendar days, their fee is waived for viewing) £10 admin fee. If copies are required these will be charged at 50p per sheet.

Fees cannot exceed £50.   

Access to Health Records Fees for copies of deceased patient records 

People applying for access to a deceased patient's record maybe charged a fee.  The fees are as follows:

 
Electronic records including PACS (Picture Archiving and Communications System - this is for the electronic storage of x-rays) 

£10                                      

Paper records (applicable when the record has not been added to in the previous 40 days) £50, however where the number of sheets exceeds 100, an additional charge of 50p per sheet will be added.  
Paper records & computerised records (applicable when the record has not bee added to in the previous 40 days) £50, however where the number of sheets exceeds 100, an additional charge of 50p per sheet will be added.  
X-Ray films £10 per CD (this is encrypted)
Members of the public who come to view notes on site £10 admin fee. If copies are required these will be charged at 50p per sheet.


Subject Access Requests charges for other personal information we hold 

The Trust reserves the right to make a charge of £10 in respect of each request with a maximum of £50.  Charges maybe levied for the cost of
photocopying (50p per sheet) and postage. 

Publication Scheme Fees and Charges 

The Freedom of Information Act and the associated Fees Regulations stipulate that we cannot levy a fee for information unless there is a statutory
basis for doing so.  However, we are allowed to charge for disbursements related to the provision of information and any reformatting requested by the applicant provided we ensure that applicants are aware of any charges which may be made.

No charges will be made for any information accessed via our website. 

For any information which is provided in hard copy and where there is no statutory provisions for charges, we may charge for photocopying (50p per sheet),
reformatting (applicant will be informed prior to producing information regarding the charge dependent upon the amount of materials used e.g. CD, paper etc) and postage. 

Freedom of Information Request Fees and Charges 

Depending on what information you have requested, there maybe a charge for the copying of the materials that you are seeking. In the majority of cases the Trust will absorb this cost.

If it is necessary to make a charge we will contact you to confirm whether you still wish to proceed with the request.

In estimating whether a request would exceed the appropriate limit (£450 - this is the amount it is has cost us to determine whether we hold the information, locate the information, retrieve the information and extract the information) we can then ask for a fee. (Section 12 exemption under the Freedom of Information Act 2000)

Where the time involved in us undertaking activities in trying to retrieve the information exceeds 18 hours (equals £450 at a cost of £25 per hour per person) we can then ask for a fee.

In these case we will contact you to establish whether you wish to:

  • amend the request so that the cost is reduced to below £450
  • no longer proceed with the request 

If you wish to still obtain the information, the maximum fee that can be charged is described in the Fees Regulations (Section 12 exemption under the Freedom of information Act 2000)

  • the costs which the Trust may take into account in calculating that the appropriate limit (£450) was exceeded
  • communication costs
  • staff time, at £25 per hour per person 

Where the cost of compliance does not exceed the appropriate limit (£450), the request must be complied with and the information released unless an exemption applies.

Freedom of Information Section 12.exemption doc [doc] 37KB