Freedom of Information requests
The Freedom of Information Act gives members of the public the right to access any recorded information which is held by public authorities, such as hospital trusts. This is subject to certain conditions and exemptions (information which is left out).
Our Publication Scheme sets out the kind of information we will routinely make available to the public. We review the scheme at regular intervals to ensure that the information available is as up-to-date as possible.
We also publish our most popular FOI requests on this website, including our responses to those requests.
If you can't find the specific information you are looking for, you can submit a request to the Trust Freedom of Information lead, Liz Hayes, via email at firstname.lastname@example.org.
You can also view some of the Trust's most requested FOIs and our response. Please be aware that although the information is accurate at the time of publishing, it should not necessarily be relied upon in the future.
The Mid Yorkshire Hospitals NHS Trust consists of three hospitals:
- Pinderfields Hospital
- Dewsbury and District Hospital
- Pontefract Hospital
Number of beds in each hospital:
- Medical bed capacity (Dewsbury & District Hospital and Pinderfields Hospital = 722
- Surgical bed capacity (Dewsbury & District Hospital, Pinderfields Hospital and Pontefract Hospital) = 209
- Maternity bed capacity 77 at Pinderfields Hospital. In addition, there is a midwifery led birthing unit at each of the three hospitals
- Children's bed capacity 75 beds at Pinderfields Hospital
Access to Information
Information about your personal treatment and care will normally be something you will discuss with the healthcare professionals with whom you come into contact with. However, there may be other issues about which you would like further information and in this part of the website, we explain how you can get such information.
Subject Access Requests under the General Data Protection Regulation (GDPR)
If you want to ask us for information which we may hold about you then this will be dealt with under the General Data Protection Regulation (GDPR).
This includes health records, employee records and any other record we may hold about you such as complaints/incident reports.
Details of who to contact regarding the type of record you wish to request access to are:
Subject Access Requests for Health Records
If you wish to make a 'Subject Access Request' for access to your health records, you can email email@example.com Or alternatively you can write to:
Access to Records Team
Access to Records Department
The Mid Yorkshire Hospitals NHS Trust
In your letter, you must confirm your full name and date of birth and specify the kind of information you wish to be made available to you and enclose proof of identify. This could be a copy of a formal document or utility bill with your name and address on, or a copy of your driving licence or a valid passport.
Subject Access requests for Human Resources Records
If you wish to make a Subject Access Request (SAR) for accessing your human resource records, you should write to:
Human Resources Department
Trust Headquarters & Education Centre
Freedom of Information Act 2000
In order to comply with the Freedom of Information Act 2000, public sector organisations such as ours, have to routinely publish information whenever possible.
The Information Commissioner, who is responsible for monitoring and enforcing compliance with the Freedom of Information Act 2000, has drawn up what is called a Model Publicatio0n Scheme for all public sector organisations.
Most of the information we make routinely available can be accessed through our website. www.midyorks.nhs.uk/publication-scheme.
If you cannot find information via the website this please contact the Publication Scheme Administrator.
Fees and charges
There is no fee for processing requests for access to health records, unless the request is manifestly unfounded or excessive.
Publication Scheme Fees and Charges
The Freedom of Information Act and the associated Fees Regulations stipulate that we cannot levy a fee for information unless there is a statutory basis for doing so. However, we are allowed to charge for disbursements related to the provision of information and any reformatting requested by the applicant provided we ensure that applicants are aware of any charges which may be made.
No charges will be made for any information accessed via our website.
For any information which is provided in hard copy and where there is no statutory provisions for charges, we may charge for photocopying (50p per sheet), reformatting (applicant will be informed prior to producing information regarding the charge dependent upon the amount of materials used e.g. CD, paper etc) and postage.
Freedom of Information Request Fees and Charges
Depending on what information you have requested, there maybe a charge for the copying of the materials that you are seeking. In the majority of cases the Trust will absorb this cost.
If it is necessary to make a charge we will contact you to confirm whether you still wish to proceed with the request.
In estimating whether a request would exceed the appropriate limit (£450 - this is the amount it is has cost us to determine whether we hold the information, locate the information, retrieve the information and extract the information) we can then ask for a fee. (Section 12 exemption under the Freedom of Information Act 2000)
Where the time involved in us undertaking activities in trying to retrieve the information exceeds 18 hours (equals £450 at a cost of £25 per hour per person) we can then ask for a fee.
In these case we will contact you to establish whether you wish to:
- amend the request so that the cost is reduced to below £450
- no longer proceed with the request
If you wish to still obtain the information, the maximum fee that can be charged is described in the Fees Regulations (Section 12 exemption under the Freedom of information Act 2000)
- the costs which the Trust may take into account in calculating that the appropriate limit (£450) was exceeded
- communication costs
- staff time, at £25 per hour per person
Where the cost of compliance does not exceed the appropriate limit (£450), the request must be complied with and the information released unless an exemption applies.
Data Protection Impact Assessments (DPIAs)
Under Data Protection Regulations, DPIAs must be used to evaluate risks to the rights and freedoms of data subjects that result from data processing. These are particularly relevant when introducing new ways of processing data, new systems or new technologies.
The Mid Yorkshire Hospitals NHS Trust (MYHT) takes Data Protection very seriously and has embedded this process into the organisation. MYHT has done this in order to ensure that any proposed new process or system containing personal identifiable information is adequately assessed to ensure that the Trust remains compliant with all legislation and no risk is associated with the use of your personal data.
The Data Protection Impact Assessment (previously known as privacy impact assessment or PIA) is a tool which can help organisations identify the most effective way to comply with their data management obligations and meet individual expectations of privacy.
An effective DPIA will allow organisations to identify and fix problems at an early stage, reducing the associated costs and damage to reputation, which might otherwise occur.
DPIAs also support the GDPR’s accountability principle, helping organisations prove that they have taken appropriate technical and organisational measures, as required.
We have a log of completed DPIAs and any requests for approved DPIAs can be sent to the Information Governance Team on midyorks.IG@nhs.net.