Publication Scheme
Our Publication Scheme commits the Trust to make information available to the public as part of our normal business activities.
Publication Scheme
The Mid Yorkshire Teaching NHS Trust publication scheme is based on the model publication scheme prepared and approved by the Information Commissioner. This publication scheme commits the Trust to make information available to the public as part of our normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the Trust.
To help you find the information you are looking for, the scheme is split into different sections.
If you are unable to find what you are looking for, please email the Company Secretary.
Who we are and what we do
In this section you will find key information and facts and figures about the Trust.
What we spend and how we spend it
In this section you will find financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit.
How we are financed
NHS trusts are financed in two main ways:
- Revenue funding for the day-to-day running of the NHS Trust.
- Capital financing, to fund the purchase of assets (buildings and equipment).
The Department of Health allocates funding to Integrated Care Board (ICBs) on the basis of the local needs of their populations. NHS trusts receive most of their revenue funding from ICBs via contractual agreements based on the number of patients that the Trust treats.
Capital is generally financed from internally generated resources such as depreciation.
What we spend and how we spend it
You can find our latest published annual report and annual accounts on our Annual Reports page.
You can find details on our monthly expenditure over £25,000 in the 'Publication of spend' section below.
Every year, external auditors plan and carry out an audit that meets the requirements of the National Audit Office Code of Audit Practice (the Code). Under the Code, they are required to review and report on:
- The Trust’s financial accounts.
- The Trust’s approach on Value for Money arrangements, in terms of financial sustainability and governance.
Their annual audit report summarises the significant issues arising from both these areas of work and highlights the key recommendations that they consider should be addressed by our Trust. To see a copy of the latest Annual Audit Report, visit the Annual Reports page.
The Trust Board has appointed Mazars as its external auditors.
Financial responsibilities, policies and procedures
The financial responsibilities, policies and procedures adopted by the Trust are detailed in the Standing Financial Instructions. These are designed to ensure that our financial transactions are carried out in accordance with the law and with Government policy in order to achieve probity, accuracy, economy, efficiency and effectiveness. The procedures for procurement and tendering are contained within the Standing Financial Instructions. The instructions should be read in conjunction with the Scheme of Reservation and Delegation and the Standing Orders, all of which are approved by the Trust Board.
Standing Financial Instructions.pdf
Scheme of Reservation and Delegation.pdf
Information regarding our performance against agreed budgets is contained within the Trust Board Scorecard received by the Trust Board. Visit the Board meetings and papers page to read Trust Board papers.
The Trust annual report details the remuneration paid to Board members. Staff are also entitled to claim appropriate allowances and expenses in line with Trust policy.
Pay and conditions
The Trust employs staff in line with the national terms and conditions of the NHS. This covers national rates for things such as pay scales (as per the national job evaluation scheme), pensions, annual leave provision and redundancy rates. More information can be found on the NHS Employers website.
Publication of spend
As part of the Government's commitment to greater transparency, there is a requirement to publish all central government expenditure over £25,000 online.
NHS organisations are required to publish all expenditure over £25,000 on a monthly basis.
For our full annual accounts, visit the Annual Reports page.
You can click on the links below to view monthly reports of spending at our Trust over £25,000. This includes all individual invoices, grant payments, expense payments or other transactions that are over £25,000 (excluding pay). Please click on the relevant month to see spending for that period. Each report is available on portable document format (PDF) or as a comma separated value (CSV) file.
2023/24 - monthly report of spend over £25,000
2022/23 - monthly report of spend over £25,000
2021/22 - monthly report of spend over £25,000
2020/21 - monthly report of spend over £25,000
2019/20 - monthly report of spend over £25,000
Errata invoices over 25k 2019-20 [csv] 2KB
Errata invoices over 25k 2019-20 [pdf] 224KB
2018/19 - monthly reports of spend over £25,000
2017/18 - monthly reports of spend over £25,000
Archive
For any further publication of spend information please contact the Finance Department on 01924 543243.
Please note: information on these reports is required to be presented in the format that it was first captured by the system.
As a result, there are some abbreviations and acronyms in the reports. These are explained in the Publication of Spend - Glossary of Terms [pdf] 82KB.
What our priorities are and how we are doing
In this section you will find our strategies and plans, performance indicators, audits inspections and reviews.
How we make decisions
In this section you will find information regarding our decision-making processes and records of decisions.
Mid Yorkshire Teaching NHS Trust (the Trust) is a statutory body which came into existence on 1 April 2002 under The Mid Yorkshire Hospitals NHS Trust (Establishment) Order and the Pinderfields and Pontefract Hospitals NHS Trust and the Dewsbury Health Care NHS Trust (Dissolution) Order 2002 No. 1341.
In accordance with the Membership, Procedure and Administration Arrangements regulations the Trust Board is made up non executive and executive directors.
Trust Board structure - read more about the Board members.
Trust Board meetings and papers - read agendas, minutes and papers for Trust Board meetings.
If you are unable to find the item you are looking for, please email the Publication Scheme administrator.
The Board has established a number of sub-committees; an update of these sub-committee meetings are routinely reported to the Trust Board and can be accessed by using the above link.
The Trust is committed to involving members of the public in shaping our services. You can find out more about how we do this below.
Patient and Public Involvement
What is Patient and Public involvement?
Patient and public participation is important because it helps us to improve all aspects of health care, including patient safety, patient experience and health outcomes – giving people the power to live healthier lives.
Involvement, by the people who use and care about NHS services, enables us to understand and respond to their needs; including those people who have the poorest health. This helps us to improve access to services and reduce differences in health in different communities. It allows us to see things through the eyes of those who use services and to be innovative, leading to better use of taxpayers’ money.
Patient and Public Involvement (PPI)
PPI is the way in which patients, the public, service users and carers can:
- Influence their own care and treatment.
- Have a say in the way services are planned and run.
- Help bring about improvements to the way care is provided.
Patients have a right to:
- Good treatment in a comfortable, caring and safe environment, delivered in a calm and reassuring way.
- Information to enable them to make choices, to feel confident, and to feel in control.
- Be talked to and listened to as an equal.
- Be treated with honesty, respect and dignity.
Why the Mid Yorkshire Teaching NHS Trust involves the public
Involving the public in the work of the Trust results in a number of benefits:
- Well-informed people make better, more effective use of services which leads to better use of resources.
- Services can be better targeted to the needs of different communities.
- Better feedback enables service problems to be resolved more quickly and accurately and leads to service improvements.
- Services can respond to, and be driven by, the needs of patients, partners and staff.
- If PPI mechanisms are in place, some decision making can be made at local level by service users.
Stakeholders
Health and health services play a significant part in all our lives. As the provider of acute hospital services to local people, our Trust and its activities are naturally of interest to a wide range of individuals, groups and organisations. All of these people are our stakeholders.
We work to ensure that our stakeholders are regularly updated about everything significant we do through regularly updateing. We will also listen and learn from what local people have to say about our services before change is made or decisions are taken.
Effective stakeholder engagement requires strong and enduring relationships between the Trust and local people. That is why we welcome the involvement and opinion of the public about our services, some of which is reflected in our Friends and Family Test.
The Friends and Family Test aims to give patients the opportunity to feed back their views of the care or treatment they have received in hospital. This will enable the Trust to engage with patients, celebrate areas of good practice and target areas for improvement.
West Yorkshire Integrated Care Board
The Trust is an active member of the West Yorkshire Health and Care Partnership (WYHCP), whose mission is to reduce health inequalities, manage unwarranted variation in care, use collective resources wisely and secure wider benefits of investing in health and care. The partnership operates through the West Yorkshire Integrated Care Board (WYICB), which became a statutory organisation in July 2022, and through local partnership committees in the Kirklees and Wakefield Places, including health, social care, and voluntary organisations to foster collaboration and holistic care.
The ICB has four strategic objectives:
- Strategic objective one – Reduce health inequalities: for example, if you’re a child or young person living in West Yorkshire, you are more than twice likely to live in a poorer area than the average England resident.
- Strategic objective two – Manage unwarranted variations in care: for example, timely identification of deterioration in the health of people with learning disabilities, reduce unnecessary hospital admissions, promote health positively and reduce premature mortality.
- Strategic objective three – Secure the wider benefits of investing in health and care: for example, NHS investment in supporting local independent social care includes £12million for councils to pay the national living wage in advance of the 1 April 2022, to help retain staff.
- Strategic objective four – Use our collective resources wisely.
The Trust also works as part of the West Yorkshire Association of Acute Trusts (WYAAT) to develop opportunities for joint working with other hospitals where there are benefits for our local population.
Our policies and procedures
If you would like to request a policy or procedure document from the Trust, please contact us.
Lists and registers
In this section you will find out how to access our publicly available registers, such as receipt of gifts and hospitality.
Declaration of interests, gifts, hospitality and sponsorship
A register of interests of members of the Trust Board and decision-making individuals is maintained by the Company Secretary and is available on the Our Board page. The Company Secretary also maintains a register of interests, gifts, hospitality and sponsorship for all staff.
To access any of the items, please email midyorks.declarationsofinterests@nhs.net.
The services we offer
In this section you will find information about the services we offer, including how to access leaflets and guidance.
Fees and charges
There is no fee for processing requests for access to health records, unless the request is manifestly unfounded or excessive.
Publication scheme fees and charges
The Freedom of Information Act and the associated Fees Regulations stipulate that we cannot levy a fee for information unless there is a statutory basis for doing so. However, we are allowed to charge for disbursements related to the provision of information and any reformatting requested by the applicant provided we ensure that applicants are aware of any charges which may be made.
No charges will be made for any information accessed via our website.
For any information which is provided in hard copy and where there is no statutory provisions for charges, we may charge for photocopying (50p per sheet), reformatting (applicant will be informed prior to producing information regarding the charge dependent upon the amount of materials used, e.g. CD, paper, etc) and postage.
NHS Provider Licence Self Certification
The NHS provider licence was first introduced for NHS foundation trusts in 2013 and extended to NHS trusts from April 2023. It was introduced for independent providers in 2014. The NHS provider licence forms part of the oversight arrangements for the NHS. It sets out conditions that providers of NHS-funded healthcare services in England must meet to help ensure that the health sector works for the benefit of patients, now and in the future. All NHS foundation trusts and NHS trusts are required to hold a licence.
Since April 2017 NHS Trusts were required to make a self-certification against the NHS Provider Licence. Under these old arrangements the Trust Board approved the self certification for 2022 and the document can be accessed below:
NHS Provider Licence Self Certification 2023 [pdf]
From April 2023 new arrangements are in place. The Trust has been given a Provider Licence and will be required to make a more detailed declaration at the end of the year relating to new conditions published by NHS England, which can be accessed below:
Freedom of Information requests
The Trust policy is to be open and honest about everything we do. On average, we receive between 650 and 700 requests for information supported by the Freedom of Information Act (known as FOIs).
Our most popular requests for information
We get asked about some things more often than others. Here is a list of our most common FOI requests received over the last year, along with our response. If you are thinking about submitting an FOI request, you might want to look through these requests and our responses to see if we might have already answered your question.
Estates and Facilities
Information to be updated soon
Finance
Information to be updated soon
IT and Telecommunications
Information to be updated soon
Hospital services and access
Information to be updated soon
Trust and Hospital staff
Information to be updated soon
The Freedom of Information Act
The Freedom of Information Act 2000 gives members of the public the right to information about government, public services and how they are run.
The Freedom of Information Act gives a general right of access to all types of recorded information held by public authorities, sets out exemptions from that right and places a number of obligations on public authorities. Any person who makes a request to a public authority for information must be informed whether that information is held and, subject to certain exemptions, the information must be supplied.
Every public authority is required to adopt and maintain a Publication Scheme setting out how it will publish the different classes of information it holds and whether there is a charge for the information.
For more information about the Freedom of Information Act in Mid Yorkshire Teaching NHS Trust, please click on the following links:
Making a Freedom of Information (FOI) request
Any requests for information should be made in writing or via email to:
FOI Lead
Mid Yorkshire Teaching NHS Trust
Trust HQ and Education Centre
Pinderfields Hospital
Aberford Road
Wakefield
WF1 4DG
Email: midyorks.foi@nhs.net
Requests for access to medical records do not fall within the Act. These should be made in writing to:
Access to Medical Records
Mid Yorkshire Teaching NHS Trust
Trust HQ and Education Centre
Pinderfields Hospital
Aberford Road
Wakefield
WF1 4DG
Telephone: 01924 543697/543700
Email: midyorks.accesstorecords@nhs.net
Freedom of Information request fees and charges
Depending on what information you have requested, there may be a charge for the copying of the materials that you are seeking. In the majority of cases, the Trust will absorb this cost.
If it is necessary to make a charge we will contact you to confirm whether you still wish to proceed with the request.
In estimating whether a request would exceed the appropriate limit (£450 - this is the amount it is has cost us to determine whether we hold the information, locate the information, retrieve the information and extract the information) we can then ask for a fee (Section 12 exemption under the Freedom of Information Act 2000).
Where the time involved in us undertaking activities in trying to retrieve the information exceeds 18 hours (equals £450 at a cost of £25 per hour per person) we can then ask for a fee.
In this case we will contact you to establish whether you wish to:
- Amend the request so that the cost is reduced to below £450.
- No longer proceed with the request.
If you wish to still obtain the information, the maximum fee that can be charged is described in the Fees Regulations (Section 12 exemption under the Freedom of information Act 2000):
- The costs which the Trust may take into account in calculating that the appropriate limit (£450) was exceeded.
- Communication costs.
- Staff time, at £25 per hour per person.
Where the cost of compliance does not exceed the appropriate limit (£450), the request must be complied with and the information released unless an exemption applies.